How to write a demand letter
A step-by-step guide to writing a demand letter to recover money you are owed.
A demand letter is a formal written request for payment or action before you take a dispute
further, such as to small claims court. A clear, professional letter often resolves a dispute
without any further steps.
Start by stating who you are and what the other party owes you. Describe the facts briefly and
in order: what was agreed, what went wrong, and what you want. Attach copies (not originals) of
any supporting documents, such as contracts, invoices, or messages.
Set a clear, reasonable deadline for the other party to respond — often 10 to 14 days — and
state what you intend to do if they do not, such as pursuing the matter in court. Keep a copy of
the letter and proof that you sent it.
Frequently asked questions
Do I need a lawyer to send a demand letter?
No. Many people write and send their own demand letters. A lawyer can help for larger or more complex disputes.
What should a demand letter include?
The parties involved, a short statement of the facts, the specific amount or action demanded, a deadline, and copies of supporting documents.
Have a question about your own situation?
This guide is general information, not legal advice, and does not create an attorney-client relationship.